Grant Scheme Terms and Conditions

Valid from 1 August 2017

1. Claimants

Who can claim

Employers who are registered as “in-scope leviable” with CITB including those in-scope leviable employers who don’t pay a Levy as they fall below the Small Business Levy exemption level of £80,000.

Employers newly registered between 1 April 2017 and 31 March 2018 will be eligible to claim new entrant and apprenticeship grants from 1 August 2016 and all other grants from 1 August 2018. This is because their first year of liability will be based on their 2018 Levy Return and the Levy liability will not be assessed until spring 2019.

Who can’t claim

  • Businesses which are classed as “in-scope excluded” (they have no direct employees) or Net CIS sub-contractors (sole traders and partnerships)
  • Employers whose main activity is not construction

Criteria to be met before a grant claim is processed and paid

All employers will be eligible to submit grant claims in 2017/2018 from 1 August 2017. However, if the 2017 Levy Return has not been submitted grant payments will be withheld. If the 2017 Levy Return is not received by 31 December 2017 eligibility to all grant payments in the 2017/2018 Grants Scheme will be removed and no grant payments will be made.

Similarly we can only make grant payments if any Levy assessments due are either paid in full or a Direct Debit arrangement is put in place.

Supplementary Payment

Employers will qualify for an additional Supplementary Payment on grants in the 2017/2018 Grants Scheme year if the following conditions are met:

  • You have correctly completed and submitted a 2017 Levy Return
  • You have completed a 2016 Levy Return which resulted in the payment of Levy that you have paid in full or are paying in instalments

If these two criteria’s are met all grants will be paid, including Supplementary Payment from 1 August 2017. To continue to receive payments for the entire Grants Scheme year you must return your 2017 Levy Return by 31 December 2017. If you miss this deadline all grant payments due after 31 December will be blocked.

2. Supported training

Grants

Grants are available for training which is directly related to the employer’s construction business and the present or future work in the construction industry.

People

Employers who are registered with CITB can claim for grants in respect of training undertaken by:

  • Directly employed staff (PAYE employees including apprentices)
  • Apprentices must spend a minimum of 16 hours per week and preferably in excess of 30 hours per week doing the job they are developing skills in, although the pattern of working hours may be averaged over a four week rolling period. Other staff must be engaged in a continuous pattern of working hours for the employer business in order to demonstrate they are actively engaged in work
  • Net CIS sub-contractors in respect of work carried out at or from the construction establishment (subject to individual grant criteria and the additional criteria for the Net CIS sub-contractors as details below)
  • Payments in respect of work carried out at or from the establishment must have been made by you to the Net CIS sub-contractors, these payments must be included in section 4 of the 2017 Levy Return
  • You must identify the need for training, organise the training and accept the cost of the training
  • You must obtain signed documentation from the actual employer or Net CIS sub-contractor that no application for grants in respect of this training has been submitted by them and you must keep documentary evidence to illustrate this criteria has been met
  • Some grants are restricted to PAYE staff only, due to the long-term nature of the training

What grant does not cover

An employer can not apply for grant for:

  • Training or qualification where there is not a pattern of continuous employment with the registered employer or engagement in the construction industry
  • External examinations
  • Training completed or achievements awarded outside the Grants Scheme year of 1 August to 2017 to 31 March 2018

3. Applying for grants

How to apply

See our Grants section to download a grant claim form.

Supporting documentation

Employers are required to keep records to substantiate the training or achievement for which grant is applied for a minimum of three years. The following documentation must be open to inspection upon request by CITB representatives and auditors:

  • Details of Training and Development programmes
  • Evidence of training duration, attendance and achievement
  • A payroll and sub-contractor payment records including Real Time Full Payment Summaries (FPS), P60’s and all monthly CIS300’s (online contractor monthly returns)

When the employer uses the services of a third party to make a grant application, the responsibility to ensure that applications are made in accordance with the Grants Scheme rules and repay grants as a result of an error by the third party remains with the employer.

Dates and methods of payment

If your claim is successful, we aim to pay the grant, together with any Supplementary Payment to which you may be entitled, by direct bank transfer when this training is completed and in any event within 28 days of your grant claim. If your claim is unsuccessful or we require further information, we aim to write to you within 28 days of your grant claim.

Please note – the grant is paid to the leviable employer, not to third parties, individual or Net CIS sub-contractors. Verbal forms of approval expressed by us in connection with any course or condition will not be valid or recognised unless you have received confirmation in writing. CITB shall be entitled to off-set any monies owed to you under the Grants Scheme against any monies owed by you to us.

4. Conditions on receiving grant

Grants are conditional

The Grants Scheme is conditional upon the amount of Levy received from the industry. As this amount is determined annually, all applications will be considered in relation to the overall amount of Levy received from the construction industry. The grant values shown in the Grants Scheme are likely to be those that CITB will pay based on the continued approval of the Levy Order by Parliament. In exceptional circumstances, such as a decrease in statutory Levy, it may be necessary to reduce grants proportionally or withdraw them completely to match funds available. We recognise the need to inform employers as soon as possible if the grants are less than those published. We reserve the right to increase, reduce or withdraw grant, to amend the Grants Scheme rules and to amend any conditions and procedures relating to the approval of application for the payment of grant. If CITB is not satisfied that adequate training has been or is given, then grants may be reduced or withheld.

The Grants Scheme is not intended to be an offer by CITB or to lead, or be part of, any formal legal agreement. CITB’s decision is final on matters concerning the interpretation of the Grants Scheme.

Reasons grant application may be rejected or returned

CITB reserves the right to reject any application for grants that in its opinion does not meet the criteria set out in these rules or does not meet or further the statutory or charitable functions of CITB.

Your application may be rejected or returned for any of the following reasons:

  • The criteria has not been met
  • The training does not qualify for support
  • Insufficient or no evidence to support your claim
  • The trainee has already received grant support for this training/qualification
  • The claim exceeds the maximum number permitted
  • The claim form is not received within the advertised deadline
  • The claim form is legible, incomplete or unclear

Apprenticeship Models

For the avoidance of doubt, CITB reserves the right to only grant fund apprenticeship training models that it deems provides the appropriate level of quality to individuals and industry, both in terms of content and duration of training. We would recommend that for any apprenticeship delivery models that aim to qualify for CITB grants, but deviate from the standard Government Apprenticeship model or CITB’s criteria on duration of training (whereby all training is delivered within a defined period of time as a complete apprenticeship whilst in continuous employment), details should be submitted in advance to CITB for consideration as to whether they meet the criteria set out in these rules and qualify for grant. Failure to do so may result in grant claims being rejected.

Appeal process

If a grant application is refused, employers have a right to appeal against the decision to the Grants Scheme Team. Appeals should be made in writing either by letter or e-mail with supporting evidence to grantsscheme.appeals@citb.co.uk or

Grants Scheme Team
CITB
Bircham Newton
King’s Lynn
Norfolk
PE31 6RH

Your appeal will be considered by the Grants Scheme Team and you will be advised in writing of the outcome. The Grants Scheme Team aims to deal with all appeals within 28 days. If you are dissatisfied with the decision you are entitled to a further right of appeal to a panel of independent experts who will receive your case anonymously and reach a final decision regarding your appeal. Only written submissions will be accepted so you should write to the Grants Scheme Team to the address above, including full details of your case and any additional information you feel should be considered. You will then be advised of the final decision.

The criteria set out in this document are not exclusive and we reserve the right to exercise discretion in coming to our decision.

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