Claiming the Short duration course achievement grants

Levy-registered employers can claim CITB grants for approved short duration courses (training that lasts from a minimum of 3 hours to maximum 29 days).

We have a transition claiming process in place for grant payments from 3 April 2018. This gives us a way to ensure we can operate the grants scheme while we bed the new systems in. It will stay in place until such a time as we are convinced that everything is in place and working. 

If your learner completed their short duration course before 31 March 2018 you should claim using the correct form before the deadline of 30 June 2018

How to claim with Grants Online

From 1 April 2018, if you are using a training provider who hasn't yet completed the CITB Approved Training Organisation (ATO) approvals process, you must make your grant claim via Grant Online.

Exceptions:
If your learner has achieved a CPCS test or a Site Safety Plus course, or you are using an Approved Training Organisation (ATO) within the new Grant Scheme from 1 April 2018, you do not need to make a claim for a short duration course achievement grant. We will make automatic payment, if eligible, via Bacs using the data provided when you book the course.

  1. Sign up to CITB online. (If this is your first visit, you will be sent an email to validate your account and set up your password).
  2. When you are on the home page of the CITB Online portal, click on the 'Grant' button, where you’ll be prompted to log in.
  3. Once you are in the Grants online system, click on short duration claim information.  
  4. Choose whether you want to make an individual claim (single course / learner) or a bulk claim (multiple courses / learners). 
  5. You will need to refer to the relevant grant codes (PDF, 119KB) when you are completing either form.

If you choose to complete an individual grant claim:

  1. Click on the Short duration individual grant claim button.
  2. Enter the learner details as requested on the form.
  3. If the learner doesn’t exist on our database, you will need to create a new learner profile.
  4. In the learner profile complete details of the claim (* denotes a mandatory field).
  5. Submit the form.
  6. You will be paid the relevant amount via Bacs.

If you choose to make a bulk claim:

  1. Our system has a bulk upload function. This means you can quickly and easily export data in your system into the short duration grant claim form.
  2. Click on the short duration bulk grant claim button and follow the instructions in the grant portal.

Watch the video below for step-by-step instructions on how to use the online portal.

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