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Audit and Risk Committee

The Audit and Risk Committee is charged with ensuring that the Board and Accounting Officer gain the assurance they need on the adequacy and effectiveness of CITB’s arrangements for risk management, governance and control. 

The Audit and Risk Committee will advise the Board and Accounting Officer on:

  • the strategic processes for risk control and governance and the governance statement;
  • the accounting policies, the accounts and the annual report of the organisation including the process for review;
  • planned activity and results of both internal and external audit; adequacy of management respond to issues identified by audit activity including external audit’s management letter;
  • assurances including outsources or shared service partners, relating to the management of risk and corporate governance requirements for the organisation;
  • proposals for tendering for internal or external audit services or for purchase of non-audit services from contractors who provide audit services;
  • counter-fraud and bribery policies, whistle-blowing processes, and arrangements for special investigations;
  • and consider other topics as defined by the Board.

Current committee members (as at April 2021) are:

Diana Garnham - Chairperson and CITB trustee

Richard Plumb - Head of Risk & Assurance, ​Ordnance Survey ​

Richard is Head of Risk & Assurance at Ordnance Survey, a Government owned company, with responsibility for internal audit, risk management, information security and data protection.

​​​​​Prior to joining Ordnance Survey Richard was a Partner for ten years with RSM, a global professional services practice, with responsibility for developing and delivering the provision of internal audit, risk management and governance sevices to the public and not for profit sectors in London and the South East. 

Richard who has more than 30 years experience in the internal audit and risk profession is a CCAB CIPFA qualified accountant, Affiliate of the Institute of Risk Management, Accredited Counter Fraud Specialist and Root Cause Analyst. 

Richard has been a member of the CITB Audit and Risk Committee since 2017.

Attendance 2021

Attendance 2021
Name Role Jan Feb Mar Apr Aug Nov

Diana Garnham

(Chair) CITB Trustee

 

 

Sophie Seddon

CITB Trustee

x

x

x

 

 

Chris Richardson (resigned May 2021)

Independent Member

x

x

 

 

Richard Plumb

Independent Member

x

 

 

Attendance 2020

Attendance 2020
Name Role Feb May June Aug Nov

Diana Garnham

(Chair) CITB Trustee

Sophie Seddon (joined Nov 2020)

CITB Trustee

n/a

n/a

n/a

n/a

x

Maureen Douglas (Resigned May 2020)

CITB Trustee

x

n/a

n/a

n/a

Chris Richardson

Co-optee

x

x

Richard Plumb

Co-optee

Attendance 2019

Attendance 2019
Name Role February May June August November
Diana Garnhan (Chair) CITB Trustee
Maureen Douglas CITB Trustee x
Chris Richardson Co-optee x
Richard Plumb Co-optee x

 

Attendance 2018

Attendance 2018
Name Role February May June September November
Diana Gamham (Chair) CITB Trustee
Maureen Douglas CITB Trustee
Chris Richardson Co-optee x
Richard Plumb Co-optee x x

Attendance 2017

Attendance 2017
Name Role March May June October
Diana Garmham (Chair) CITB Trustee
Maureen Douglas CITB Trustee
Chris Richardson Co-optee x x x
Frances Wadsworth CITB Trustee
Richard Plumb Co-optee n/a n/a n/a

Summary of committee discussions

2021 

25 March 2021 

Present: Diana Garnham, Chris Richardson 

Apologies: Richard Plumb 

  • The Committee held an extraordinary meeting to review the National Audit Office’s management letter on the 2019-20 financial statement audit and the progress against the recommendations, as well as plan for the 2020-21 financial audit and analyse the associated NAO fee.  

4 February 2021 

Present: Diana Garnham, Richard Plumb, Sophie Seddon 

Apologies: Chris Richardson 

  1. The Committee received a report on SSCL contracted services to CITB and an action plan of how to build on and improve the relationship between SSCL and CITB. 
  2. The Committee reviewed CITB’s strategic and high-level risks.  
  3. The Committee received assurance of lessons learned from the 2019-20 external audit, and improvements to be made ahead of the 2020-21 audit.  
  4. The Head of Internal Audit update for 2020-21 Q3 was received and the Committee agreed to adopt a new Internal Audit grading system. 
  5. The Internal Audit Plan for 2021-22 was reviewed. 
  6. The Committee agreed to recommend the draft Treasury & Investment Policy to the Board for approval. 
  7. The main themes from the Committees’ internal effectiveness review were shared.  

6 January 2021 

Present: Diana Garnham, Richard Plumb, Chris Richardson 

Apologies: Sophie Seddon  

  • The Committee held an extraordinary meeting to receive the draft 2019-20 annual report and accounts and agreed some changes to be made before recommending the annual report and accounts to the Board for approval.  

2020 

4 November 2020 

Present: Diana Garnham, Richard Plumb, Chris Richardson 

Apologies: Sophie Seddon  

  1. The Head of Internal Audit update for 2020-21 Q2 was received and the Committee agreed to some amendments to the Internal Audit Plan.  
  2. The Committee discussed CITB’s strategic risks and requested that a review of CITB’s relationship with SSCL be addressed at the next Committee meeting. 
  3. The Committee received the National Audit Office’s update report on the 2019-20 financial statement audit and discussed initial management responses to it.  
  4. The Committee agreed to recommend the draft Reserves Policy and the Working Capital Policy to the Board for approval. 

12 August 2020 

Present: Diana Garnham, Chris Richardson 

Apologies: Richard Plumb 

  1. The Committee reviewed CITB’s risk management and strategic risks. 
  2. The Head of Internal Audit update for 2019-20 Q1 was received and the Committee approved the revised Internal Audit Plan. 
  3. CITB’s assurance map was received and approved. 
  4. An update from the National Audit Office on the 2019-20 financial statement audit was received, and the Committee discussed the ongoing delays to the audit and the impact that would have on the finalising of the 2019-20 annual report and accounts.  
  5. The Committee reviewed and proposed amendments to its Terms of Reference and recommended them to the Board for approval.  
  6. The draft Reserves Policy was reviewed, and the Committee requested that amendments be made and that the Policy be reviewed again at the next meeting.  

11 June 2020 

Present: Diana Garnham, Richard Plumb 

Apologies: Chris Richardson 

  1. The Committee reviewed CITB’s current high-level risks and discussed how these risks needed to be clearly linked to CITB’s strategic risks.  
  2. The draft assurance map was discussed, and the Committee requested improvements to be made.  
  3. The Committee discussed and approved the Internal Audit Plan. 
  4. An update from the National Audit Office on the 2019-20 financial statement audit was received and the Committee discussed the reasons for the delays to the audit. 

7 May 2020 

Present: Diana Garnham, Maureen Douglas, Richard Plumb, Chris Richardson 

Apologies: None 

  1. The Committee received a report on the annual review of strategic risks.  
  2. The Committee discussed CITB’s approach to business continuity in relation to the impact of Covid-19. 
  3. The Internal Audit Plan was reviewed, and the Committee approved the postponements of some 2019-20 audits as a result of Covid-19 and requested that the 2020-21 Internal Audit Plan be revised further and then reviewed again by the Committee at the next meeting.  
  4. The Head of Internal Audit Opinion for the 2019-20 annual report was received.  
  5. The content of the Committee’s governance statement for inclusion in the 2019-20 annual report was discussed. 
  6. An update from the National Audit Office on the 2019-20 financial statement audit was received, and it was recognised that considerable additional work was needed to complete the audit process.  
  7. The Committee reviewed the draft 2019-20 annual report and accounts.  

5 February 2020 

Present: Diana Garnham, Richard Plumb 

Apologies: Maureen Douglas, Chris Richardson 

  1. The Committee reviewed CITB’s strategic risks and risk management strategy and recommended the risk management strategy to the Board for approval.  
  2. The Head of Internal Audit update was received. The Committee recommended that greater internal controls were introduced in the area of fraud prevention.  
  3. The proposed 2020-21 Internal Audit Plan was reviewed. 
  4. An update from the National Audit Office on the 2019-20 financial statement audit was received. 
  5. The Committee received a proposal to combine CITB’s annual report and accounts with its annual review publication, and update the way it would look and be presented. The Committee supported this new approach. 
  6. Themes to be included in the Committee’s governance statement for the 2019-20 annual report were suggested by the Committee. 
  7. The results from the Committees’ internal effectiveness review were shared.  

We are currently recruiting for a new Member. 

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