Apprenticeships grants

Overview

You can claim grants for individuals on approved apprenticeships in:

England and Wales

  • Levels 2 (intermediate) and 3 (advanced) apprenticeship frameworks, lasting 2 years or more.
  • Levels 2 and above of the new apprenticeship standards in England, lasting 1 year or more.
  • Levels 4 (higher) and above apprenticeship frameworks in England and Wales, lasting between 1 and 6 years.

Scotland

  • Scottish Modern Apprenticeships at SCQF Levels 5 and 6 lasting between 1 and 4 years.
  • Scottish Technical Apprenticeships at SCQF Levels 6, 7 & 8 lasting between 1 & 2 years
  • Scottish Professional Apprenticeships at SCQF Levels 9 & 11 lasting between 1 & 2 years. 
  • Graduate Level Apprenticeships at SCQF Levels 8 & 10, lasting between 1 and 6 years

We pay grants for attendance and achievements, namely:

  • off-the-job attendance with an approved apprenticeship provider.
  • the achievement of an apprenticeship framework, including advanced, graduate and higher apprenticeship frameworks.
  • the achievement of an End Point Assessment (EPA) of a new apprenticeship standard  (England only).

Who can claim

You can claim if you’re registered with us and meet our general grant scheme eligibility requirements. These grants support directly employed Pay As You Earn (PAYE) staff. Apprenticeship grants are not available for sub-contractors. 

You must also be using approved training and apprenticeship providers. Please refer to the appropriate apprenticeship frameworks or new apprenticeship standards below for details.

What you must do

You must:

  • Offer the full work experience required by the apprenticeship or associated VQ.
  • Ensure your apprentice spends at least 16 hours a week doing the job they are developing their skills in (the pattern of working may be averaged over a 4-week rolling period).
  • Equip your apprentice with appropriate tools and personal protective equipment.
  • Give your apprentice access to the support and guidance needed.
  • Pay your apprentice an appropriate wage, agreed by both of you.
  • Inform us immediately if your apprentice leaves the training programme or your employment.

For further information about paying your apprentice, you can:

We may reduce, withhold or reclaim grants if we are not satisfied that adequate training has been or is being provided. We will take action to recover overpayments if you fail to inform us promptly about changes in your apprentice’s circumstances.

How to claim

CITB apprenticeships

If we are your apprenticeship provider, your dedicated Apprenticeship Officer will help you complete your application paperwork correctly. As long as we receive the correct paperwork within 20 weeks of the start of the apprenticeship, we will begin making your grant payments, backdated to this start date.

Your attendance grant will be paid automatically every 13 weeks.

Other apprenticeship providers

If we are not your apprenticeship provider, you’ll need to complete an application form for Level 2 and 3 apprenticeships (SCQF Levels 5, 6 and 7).

For a higher apprenticeship application form for Levels 4 and above (SCQF Levels 8 and above), contact the grants scheme team and include in your request a link to the apprenticeship course details on the training provider’s website. The application form will include information on how to provide evidence that your apprentice is undertaking a genuine apprenticeship.

As long as we receive the correct paperwork within 20 weeks of the start of the apprenticeship, we will begin making your grant payments, backdated to this start date.

We will send you a claim form every 13 weeks to confirm that your apprentice is still in training and employment. You must make the confirmation within 3 months of the claim form issue date to continue to receive payments.

Late submissions

If you don't submit your paperwork within 20 weeks of the start date of the apprenticeship, we won't backdate payments to the start date of the apprenticeship. We only make attendance grant payments backdated to the date on which we receive your paperwork.

Achievement grants

You should receive a claim form for achievement grants, which are available when your apprentice successfully completes an intermediate, advanced or higher apprenticeship framework or EPA.

You should confirm the claim within 3 months of its issue to receive the achievement grant.

If you don’t receive a claim form within 1 month of the achievement date, complete a claim form, which you must submit within 3 months of the achievement date to be paid. 

If your apprentice completes the framework or EPA early, we will pay any remaining attendance grant which falls within the same grants scheme year as the achievement date.

Second apprenticeships

You may claim for up to two apprenticeships per level per apprentice, if:

  • the apprentice takes on a second apprenticeship in a different occupation or trade, or
  • the apprentice progresses to another level within the same occupation or trade.

Other grants

While you receive an apprenticeship grant you can’t claim for any other grants for the same apprentice, except for short duration achievements and plant qualifications which are necessary, appropriate and not included within the apprenticeship. 

You must meet the cost of other additional training. 

Have you sent us your bank details? 

Do we have your bank details so that we can pay out on your grant claim?

Grants are only paid by bank transfer. If we do not hold your current bank details, please complete and submit the secure online Bacs Direct Credit Authorisation Form to receive grant payments.

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Grant rates and payments

Grant rates depend on the apprenticeship type and the duration of the course. 

Rates are fixed for the duration of the apprenticeship as given in the grants scheme year the apprenticeship starts, even if they change in later grants scheme years.

Programmes under the new apprenticeship standards (available in Scotland only) may vary in length, so attendance grants are prorated based on their duration.

Level 2 and 3 (SCQF Level 5 and 6) apprenticeship rates

The current rates are:

Activity Amount 

1st year of attendance

£1,965

2nd year of attendance

£1,660

3rd year of attendance

£1,125

Framework achievement/EPA (Level 2 or SCQF Level 5)

£2,375

Advanced framework achievement/EPA (Level 3 or SCQF Level 6)

£3,125

See Apprenticeship standards - England and Wales for the apprenticeships this grant will support.

See Apprenticeship standards - Scotland for the apprenticeships this grant will support.

Level 4 and above (SCQF Levels 7 to 11) higher apprenticeship rates

The current rate for each year of attendance on a higher apprenticeship is £1,125

The current rate for a higher apprentice framework achievement or EPA is £3,125

For example, the total payment for a 2-year higher apprenticeship would be £5,375 (2 x £1,125 + £3,125).

The total payment for a 4-year higher apprenticeship would be £7,625 (4 x £1,125 + £3,125). 

See Apprenticeship standards - England and Wales for the apprenticeships this grant will support.

See Apprenticeship standards - Scotland for the apprenticeships this grant will support.

Payment of grants

For information on how we pay Apprenticeship grants, please refer to How to claim.

Change of employers

If an apprentice changes employers and remains in the same trade or occupation, we will make prorated grant payments to each employer, based on the number of days of employment at each.

Registrations before 1 April 2018

We will continue to make payments at the appropriate rate for the remainder of the programme for apprentices who started their training and registered for grant support before the start of the 2018/2019 grants scheme year (1 April 2018). 

The same applies to apprentices who:

  • qualified for Enhanced Apprenticeship Support (formerly known as Supplementary Payment), and
  • started training and registered for grant support before 1 April 2018.

Apprenticeship frameworks

Apprenticeship frameworks are primarily centred on the achievement of qualifications, such as NVQ, SVQ or BTEC qualifications. 

Apprentices are assessed throughout their apprenticeship and gain a certain number of specified qualifications before they achieve that framework.

In England, apprenticeship frameworks are gradually being replaced by new apprenticeships standards, in a process which is due to be complete in 2020.

Approved training for Level 2 and 3 apprenticeships in England and Wales and SCQF Levels 5 and 6 in Scotland

Your apprentice must have spent at least 35 days each academic year off the job, on an approved construction-related diploma or vocational qualification (VQ) course that’s an integral part of an apprenticeship programme. 

Where your programme requires less than 35 days please contact us at customer.servicesynet@citb.co.uk with the programme and college details prior to submitting your claim form.

Approved training for higher apprenticeships Levels 4 and above in England and Wales and SCQF Levels 7 to 11 in Scotland

Your apprentice must be on an appropriate construction-related course, approved by:

Approved apprenticeship providers 

You must also use an approved apprenticeship provider that:

National variations in payment rules for Level 2 and 3 apprenticeships England and Wales and SCQF Levels 5 and 6 in Scotland

In Scotland, apprenticeship frameworks at SCQF Level 6 and above may be more than 3 years, but no further attendance grants are payable after the third year.

In England, apprentices who have registered for and completed a Level 2 apprenticeship framework may progress to Level 3. In such cases, you may claim separately for the third year attendance (£1,125) and the advanced framework achievement (£3,125) for a total of £4,250.

New apprenticeship standards (England)

New apprenticeship standards are replacing apprenticeship frameworks in England, in a phased process ending in 2020.

The apprenticeship standards are being developed by groups of employers (known as ‘trailblazers’) so that trainees have the skills, knowledge and behaviours needed to succeed in specific occupations. The focus is on what is needed in the workforce, rather than on qualifications.

Instead of being assessed throughout training, apprentices complete an independent End Point Assessment (EPA) when the employer thinks they are ready. If they are successful, they get their apprenticeship certificate.

Approved training and apprenticeship providers

Apprenticeship standards must have been approved by the Institute for Apprenticeships, and the apprenticeship provider must be on the Register of Apprenticeship Training Providers (ROATP).

Have you signed up for CITB grants online?
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