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Grants Scheme terms and conditions

The terms and conditions governing the Grants Scheme

These term and conditions are effective from 1 April 2019 (ref: V1 Grants Scheme T&Cs).

The objective of the CITB Grants Scheme is to ensure that CITB is addressing any existing skills gaps and meeting future skills demand. Grant is funded by the CITB Levy and we aim to ensure that these funds are directed appropriately to meet Industry needs.

There is a high demand for grant and in order to meet the objective of the Grants Scheme all applications will be assessed against the:

CITB’s Grants Scheme year runs from 1 April 2019 to 31 March 2020 (Grants Scheme Year).

All applications for grant must be for training that has been attended and/or achieved during the Grants Scheme Year and must be submitted in accordance with the requirements specific to each grant type, which are available on the CITB website.

In order to operate effectively CITB must anticipate and accurately forecast the likely call on Levy in any given year so it can meet the construction industry’s (Industry) training requirements. There is a direct correlation between the amount of Levy paid by the Industry and the amount of grant made available in any Grants Scheme year. As this amount is determined annually, applications for grant will be considered in relation to the overall amount of Levy received from the Industry.

In order to deliver and maintain this forecast approach, CITB cannot accommodate grant applications for earlier years as this will likely result in shortage of Levy. Applications for training undertaken outside of the Grants Scheme Year (retrospective grant applications) or after the relevant deadline shall not be entertained, save for in exceptional circumstances.

Whilst the grant rates shown within the requirements specific to each grant type are those that CITB will pay based on the continued approval of the Levy proposals by Parliament, CITB reserves the right to reduce these rates.

The Grants Scheme is not intended to be an offer by CITB or to lead, or be part of, any formal agreement. CITB’s decision is final on matters concerning the interpretation of the Grants Scheme.

CITB may at any time revise the Grants Scheme Terms and Conditions and the requirements specific to each grant type, in whole or in part, without notice. Continued application for grants following any changes will signify acceptance of these changes.

Subject to the following, employers in the construction industry registered with CITB (Employers) are entitled to apply for grant within the Grants Scheme Year. This includes Employers who are not required to pay the Levy by virtue of the Small Business Levy exemption.

4.1 Newly Registered Employers

Employers newly registered with CITB during the Grants Scheme Year may apply for apprenticeship grants for the 12-month period prior to the Employer’s registration date and all other grants from the date of registration.

4.2 Submission of Levy Returns and Payment of Levy

CITB operates on the basis of No Levy, No Grant meaning that without limitation Employers must complete and submit all Levy Return(s) in accordance with the dates set out below AND pay, or have Direct Debit arrangements in place to pay, all outstanding Levy before grant shall be released for payment. Non-compliance will result in grants being blocked and/or withdrawn.

Employers whose grant application has been successful, who have paid their Levy and who have submitted a completed 2018 Levy Return (together with any other outstanding Levy Returns) which is received by CITB prior to the start of the Grants Scheme Year on 1 April 2019, shall be paid grant, but otherwise their grant payment(s) shall be blocked until received.

Early in the Grant Scheme Year, the 2019 Levy Return shall be issued and this must be completed by the Employer and received by CITB prior to 30 June 2019 in order for the Employer to receive/ continue to receive grant. Failure to comply with this date shall again result in all grant payments being blocked until the Levy Return has been received by CITB. Should an Employer’s 2019 Levy Return remain outstanding on 30 November 2019 all grant payments for the Grants Scheme Year shall be withdrawn.

An Employer is able to apply for grants in respect of training undertaken by its:

  • directly employed staff (including apprentices) on the payroll; and
  • sub-contractors (both net and gross-paid)

provided they are working at the time of the training for the Employer making the application and that grant support has not already been received for the particular training/qualification.

An Employer may authorise third party training providers and/or colleges providing services to the Employer to complete a grant application on their behalf. Where the Employer so authorises, the responsibility to ensure that applications are made in accordance with these terms and conditions and to repay grants as a result of an error by the third party remains with the Employer.

To apply for grant, applicants should visit the CITB website. The requirements specific to each grant type should be checked prior to submitting an application as some grants operate restrictions.

Grants are available for:

  • apprenticeships (attendance and achievement)
  • training courses (achievement)
  • qualifications (attendance and achievement.

Only training directly related to the construction industry and listed on the CITB website qualifies for grant. These training programmes, which include health and safety courses and non-construction related training such as management and supervisory courses specifically tailored for the construction industry, have been approved because they meet industry-agreed standards; are priority areas for grant funding; and align with the Industrial Training legislation. If a course or qualification isn’t listed on our website use the relevant form for submit it for evaluation.

Eligibility for Apprenticeships Grant is subject to compliance with all applicable laws, statutes, regulations and codes relating to apprenticeships in addition to the current Apprenticeship Rules, Standards, Specifications and Guidance applicable in England, Scotland or Wales.

7.1 England

The design of English apprenticeship frameworks (including Higher apprenticeships) are governed by the Specification of Apprenticeship Standards for England (SASE) and must be delivered in accordance with the current Apprenticeship Funding Rules.

The design and delivery of English Apprenticeship Standards (Trailblazers) can be found at the Institute for Apprenticeships and Guidance documentation is available at Institute for Apprenticeships website

7.2 Wales

Welsh apprenticeship frameworks (including Higher apprenticeships) are governed by The Specification of Apprenticeship Standards for Wales (SASW).

7.3 Scotland

Scottish Modern and Higher Apprenticeship frameworks are governed by the Guidance and Proposal Template and Scottish Graduate Apprenticeships.

Apprenticeship, Higher and Graduate Apprenticeship Grants in all three nations are restricted to PAYE staff only due to the long-term nature of the training to ensure a stable pattern of employment throughout the programme.

If an apprentice changes employer during their apprenticeship, attendance and achievement grants will be paid pro-rata according to the proportion of the total training package completed with each Employer.

For the avoidance of doubt, CITB reserves the right to only grant fund apprenticeship training models that it considers, at its own discretion, provide the appropriate level of quality to individuals and industry, in terms of content, duration of training and where the intention is for the apprentice to acquire substantive/significant new skills.

Any apprenticeship delivery models that aim to qualify for CITB grants, but deviate from the standard Government Apprenticeship Models in the three nations (whereby all training is delivered within an  apprenticeship whilst the apprentice is in continuous employment), should be submitted in advance to CITB for consideration as to whether they qualify for grant. Failure to do so may result in grant applications being rejected.

Confirmation of a successful grant application will be through an Employer’s Online Account Portal and/or remittance advice only. For the avoidance of doubt any other confirmation will not be valid or recognised by CITB.

CITB shall pay grants in accordance with the requirements specific to each grant type set out on the website. Time for payment is not of the essence.

As CITB Levy and Grant are two distinct schemes, whilst CITB’s current financial operating system  automatically sets off grant against any outstanding Levy liability, once it is replaced grant payments shall no longer be set off against Levy liability, save for in exceptional circumstances.

SSCL is authorised to continue to set off grant against outstanding Levy debt while it continues to use this financial operating system but shall cease to set off grant against outstanding Levy debt when this system is replaced.

Employers must complete and submit all Levy Returns in accordance with the deadlines and pay or have Direct Debit arrangements in place to pay, all outstanding Levy before any grant shall be released for payment.

Payments for training lasting more than 12 months will follow the rates for each grant scheme year with the exception of apprenticeships which use rates fixed from the year in which the apprenticeship began.

Grants shall be paid to the Employer’s nominated bank account via Bacs Direct Credit, regardless of whether an application is submitted by an Employer or third party. It is the Employer’s responsibility to update CITB of changes to their bank account details.

In exceptional circumstances, eg a decrease in statutory Levy income, CITB may at its absolute discretion reduce grant payments and/or rates proportionally or withdraw them completely to match Levy funds available. In this instance, CITB shall use all reasonable endeavours to inform Employers of these changes.

Grants may be reduced, withheld or reclaimed, e.g. if CITB is not satisfied that adequate training has or is given; that individuals for whom grant is applied for are not employed by the Employer to whom the grant application relates.

Any overpayment of grant by CITB shall be repaid on demand.

Employers shall keep and maintain for 3 years from the end of the tax year to which they relate, full and accurate records of grant applications including:

  • proof the Employer identified the need for training, organised the training and accepted the cost of the training (where applicable);
  • payroll records for all employees including relevant Full Payment Submissions (FPS); P60s; P11s;
  • payment records for all subcontractors including relevant CIS300 documentation, online contractor monthly returns and invoices;
  • evidence of training which has taken or is taking place, e.g. attendance records and certificates of achievement.

Further evidence may be required to support an application for some types of grant and Employers should check the requirements specific to each grant type prior to submitting an application.

Employers shall afford CITB, its representatives and auditors such access to those records as may be required in connection with these terms and conditions and section 6 of the Industrial Training Act 1982. Employers who fail to comply shall be liable on summary conviction to a fine.

CITB reserves the right to reject any application for grant that in its opinion does not meet these terms and conditions or the requirements specific to each grant type or does not meet or further the statutory or charitable functions of CITB.

You can appeal if your application is rejected. Our Grants Scheme Team will consider your appeal and will aim to let you know the outcome within 28 days.

Write by letter or email only with supporting evidence to grantsscheme.appeals@citb.co.uk

or

Grants Scheme Team
CITB
Bircham Newton
King’s Lynn
Norfolk
PE31 6RH

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