New Grants Scheme rules from 1 April 2018

On this page you will find out about the following:


Eligibility

Who can claim

You can claim a grant if you’re an employer who is registered with us. This includes small employers who don’t have to pay the levy. You must also have direct employees or Construction Industry Scheme (CIS) sub-contractors who you deduct CIS tax from (commonly known as Net CIS sub-contractors).

New registrations

If you are registered for the first time between 1 April 2017 and 31 March 2018:

  • you can only claim grants for new entrant trainees and apprentices from 1 August 2016
  • you can claim all other grants from 1 April 2018.

If you are registered for the first time between 1 April 2018 and 31 March 2019:

  • you can backdate claims for apprenticeships and higher apprenticeships for one year from the registration date or to the start of the apprenticeship, whichever is shorter
  • you can also claim for all other grants from the registration date until we issue the 2019 Levy Return for completion, when normal rules apply.

Who to claim for

You can claim grants for:

  • directly employed Pay As You Earn (PAYE) staff
  • apprentices who are PAYE staff
  • all sub-contractors (both Net CIS and gross-paid sub-contractors).

Apprentices must spend at least 16 hours a week doing the job they are developing their skills in. The pattern of working, however, may be averaged over a four-week rolling period.

What we pay grants for

We pay grants for:

Details of approved courses and qualifications can be found on the respective grant scheme page.

These training programmes have been selected because they: focus on the core construction skills that are needed across the industry; are priority areas for grant funding; and align with our functions and objectives.

In addition to construction-specific training, they include health and safety courses, and non-trade construction-related training, such as management and supervisory courses which have been specifically tailored for the construction industry.

If your course or qualification isn’t listed, please contact the Grants Scheme Team at grantsscheme.queries@citb.co.uk.  

Apprenticeship training models

We only give grants for apprenticeship training models that provide quality content over an adequate duration.

If you want your apprenticeship delivery model to qualify for a grant, but it deviates from the standard government apprenticeship model or our criteria on duration of training, we recommend that you submit it to us in advance for consideration. Failure to do so may result in your grant claims being rejected once the apprenticeship has started.

Requirements

Levy Returns and levy payments

To receive your grant payments, you must be up to date with your Levy Returns.

If you have submitted a correctly completed 2017 Levy Return before 1 April 2018 you will be eligible for grant payments for the 2018/2019 grants scheme year, which runs from 1 April 2018. 

If you haven’t done this, your 2018/2019 grant payments will be temporarily blocked until a 2018 Levy Return is correctly completed and submitted.

Either way, you will need to submit a correctly completed 2018 Levy Return to us by 30 June 2018 to receive or continue to receive your grant payments. After this date, we will temporarily block payments until we receive the correctly filled form.

If your 2018 Levy Return isn’t correctly completed and submitted by 30 November 2018, your payments will be permanently blocked for the 2018/2019 grants scheme year.

You also need to have made your levy payments in full, or have made appropriate Direct Debit arrangements to pay it, to receive your grant payment.

Supporting documentation

You must keep records giving details about the training and achievements for at least 3 years. We may ask to see:

  • proof that you have provided and paid for the training or qualification covered by the grant you claimed for
  • pay records for staff and sub-contractors, including relevant Full Payment Submissions (FPS), P60, P11 and  CIS300 documentation and online contractor monthly returns

We may ask to see further evidence for some types of grant; please check the individual requirements.

You should also retain any additional evidence that third parties or approved training providers use to make grant applications on your behalf through the Construction Training Directory.

It remains your responsibility to ensure everything is in order and to repay any grant payments made as a result of an error by a third party.

We may reduce, withhold or reclaim grants if we are not satisfied that adequate training has been or is being provided.

Grant payments

We aim to pay grants by bank transfer when training is completed or within 28 days of receiving a successful claim, depending on the grant type.

If your claim is unsuccessful or we need more information, we’ll try to let you know within 28 days.

Grants are paid only to the employer, not to employees, sub-contractors or third parties. We reserve the right to offset grant payments against any money you owe us.

We will send you confirmation in writing that your application has been successful. Any other form of approval is not valid.

Please note that we no longer pay grants by cheque.

If we do not hold your current bank details, please complete and submit the secure online Bacs Direct Credit Authorisation Form to receive grant payments.

Payment rates

Grants are paid at the rate given at the time training took place or the qualification was achieved.

Payments for training lasting more than a year follow the rates for each grant scheme year, except for apprenticeships, which use rates fixed for the year in which the apprenticeship begins.

If an apprentice changes employers during their apprenticeship, attendance and achievement grants will be paid pro-rata according to the proportion of the total training package completed with each employer.

Changes in payments, terms and conditions

The grants scheme depends on the continued approval of the Levy by Parliament, and the amount we receive from the construction industry.

If there’s a decrease in the Levy, we may need to reduce or withdraw grants. In such cases, funding priority will be given to new entrants and apprentices. 

We will try to inform you as soon as possible if we need to reduce a grant.

We reserve the right to make changes to payments, withdraw grants, and amend the grant scheme rules at any point. 

An arrangement made under the Grants Scheme does not constitute a formal legal agreement. Our decision is final on all Grants Scheme matters. 

Returns, rejections and appeals

Your claim may be rejected or returned if:

  • the training doesn’t qualify for support
  • you haven’t supplied sufficient evidence
  • you’ve missed the deadline
  • the claim form is illegible, incomplete or unclear, or
  • we do not have your bank account details in our records, and therefore cannot pay the grant.

If you have not yet provided us with your bank account details, please contact our Levy & Grant team to give us this information.

Claims for short duration course achievements and those made on your behalf by third parties which are normally paid out automatically may also be rejected or returned if:

  • the individual doesn’t pass the course
  • there is missing or incorrect information in the claim
  • the individual has already received a grant for the same training or qualification, including if it was claimed by a different employer
  • you’ve already claimed for the maximum number of courses
  • the grant payment requirements have not been met.

We reserve the right to reject any application that hasn’t met our requirements, whether in the Grants Scheme rules or concerning our values, functions and objectives.

Appeals

You can appeal if your application is rejected. Our Grants Scheme team will consider your appeal and will aim to let you know the outcome within 28 days.

Write by letter or email only with supporting evidence to:

grantsscheme.appeals@citb.co.uk

or

Grants Scheme Team
CITB
Bircham Newton
King’s Lynn
Norfolk
PE31 6RH

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