Grants Scheme Terms and Conditions

These are the Grants Scheme Terms and Conditions for the period 1 April 2018 to 31 March 2019. All Grant applications made under these terms and conditions must be for training that has been attended and/or achieved during this Grants Scheme period and submitted before the published deadlines.

CITB may at any time revise these Terms and Conditions, in whole or in part, without notice. You agree to review the Terms and Conditions regularly and your continued application for grants following any changes will signify your acceptance of these changes. 

1. Who can claim?

Employers who are registered as “in-scope leviable” with CITB including those in-scope leviable employers who don’t pay a Levy as they fall below the Small Business Levy exemption level of £80,000.

If you are registered for the first time between 1 April 2017 and 31 March 2018:

  • you can only claim grants for new entrant trainees and apprentices from 1 August 2016 
  • you can claim all other grants from 1 April 2018

If you are registered for the first time between 1 April 2018 and 31 March 2019:

  • you can backdate claims for apprenticeships and higher apprenticeships for one year from the registration date or to the start of the apprenticeship, whichever is shorter
  • you can also claim for all other grants from the registration date until we issue the 2019 Levy Return for completion, when normal rules apply

All information will be processed in accordance with our privacy policy.

Who can’t claim

  • Businesses which are classed as “in-scope excluded” i.e. they have no direct employees or Net CIS sub-contractors (sole traders and partnerships)
  • Employers whose main activity is not construction, as defined by the Scope Order

Who to claim for?

You can claim grants for the categories of individual described below, who are engaged by the In-Scope establishment at the time of training taking place:

  • directly employed Pay As You Earn (PAYE) staff who are actively engaged by the employer in paid work
  • apprentices who are PAYE staff*
  • all sub-contractors (both Net CIS and gross-paid sub-contractors)**

*Apprentices must spend at least 16 hours a week doing the job they are developing their skills in. The pattern of working, however, may in limited circumstances be averaged over a four-week rolling period, for example where your Apprentice attends college on block release. 

** Apprenticeships and higher apprenticeship grants are restricted to PAYE staff only due to the long-term nature of the training to ensure a stable pattern of employment throughout the programme. 

What kind of training do these grants support?

Grants are available for all courses and qualifications that meet industry-agreed standards; these are priority areas for grant funding and align with our functions and objectives and the Scope Order.In addition to construction-specific training, they include health and safety courses, and non-trade construction-related training, such as management and supervisory courses which have been specifically tailored for the construction industry.

Apprenticeships

For the avoidance of doubt, CITB reserves the right to only grant fund apprenticeship training models that it deems provides the appropriate level of quality to individuals and industry, both in terms of content and duration of training.

We would recommend that for any apprenticeship delivery models that aim to qualify for CITB grants, but deviate from the standard Government Apprenticeship model (whereby all training is delivered within a defined period of time as a complete Apprenticeship whilst in continuous employment), details should be submitted in advance to CITB for consideration as to whether they meet the criteria set out in these rules and qualify for grant.

Failure to do so may result in grant claims being rejected.

2. Requirements

Levy Returns and Levy payments

We operate a ‘No Levy, No Grant’ rule. To receive your grant payments, you must be up to date with your statutory Levy Returns.

If you have submitted a correctly completed 2017 Levy Return before 1 April 2018 you will be eligible for grant payments for the 2018/2019 Grants Scheme year, which runs from 1 April 2018 to 31 March 2019. If you have not submitted a correctly completed 2017 Levy Return by 1 April 2018 we will temporarily block your grant payments until your 2017 Levy Return is correctly completed and submitted.

In any event, you will need to submit a correctly completed 2018 Levy Return to us by 30 June 2018 to receive or continue to receive your grant payments. After this date, we will temporarily block payments until we receive the correctly completed Levy Return.

If your 2018 Levy Return isn’t correctly completed and submitted by 30 November 2018, your payments will be permanently blocked for the 2018/2019 Grants Scheme year.

You also need to have made your levy payments in full by the deadline, or have made appropriate Direct Debit arrangements to pay it, to receive your grant payment. 

Supporting documentation

You must keep records giving details about the training and achievements for at least 3 years. The following documentation must be open to inspection upon request by CITB representatives and auditors:

  • Proof that you have identified the need for training, organised the training and accepted the cost of training covered by the grant you have claimed for
  • Payroll records for staff and sub-contractors, including relevant Full Payment Submissions (FPS), P60, P11 and  CIS300 documentation and online contractor monthly returns
  • When the employer uses the services of a third party to make a grant application, the responsibility to ensure that applications are made in accordance with the Grants Scheme rules and repay grants as a result of an error by the third party remains with the employer. 

We may ask to see further evidence for some types of grant; please check the individual requirements on the CITB website.

We may, without notice, reduce, withhold or reclaim grants if we are not satisfied that adequate training has been or is being provided.

3. Grant payments

We aim to pay grants by bank transfer within 28 days of their claim, or when training is completed depending on the grant type. 

Grants are paid only to the employer, not to employees, subcontractors or third parties. We reserve the right to off-set grant payments against any monies you owe us.

We will send you confirmation in writing or via your online account portal that your application has been successful. Any other form of approval is not valid. For the avoidance of doubt, verbal forms of approval expressed by us in connection with any course or condition will not be valid or recognised.

Payment rates

Grants are paid at the rate given at the time training took place or the qualification was achieved.Payments for training lasting more than a year follow the rates for each grants scheme year, except for Apprenticeships and higher apprenticeship, which use rates fixed for the year in which the Apprenticeship begins.

If an apprentice changes employers during their Apprenticeship, attendance and achievement grants will be paid pro-rata according to the proportion of the total training package completed with each employer.

Changes in payments, terms and conditions

The Grants Scheme is conditional upon the amount of Levy received from the industry. As this amount is determined annually, all applications will be considered in relation to the overall amount of Levy received from the construction industry. The grant values shown in the Grants Scheme are likely to be those that CITB will pay based on the continued approval of the Levy Order by Parliament. In exceptional circumstances, such as a decrease in statutory Levy, it may be necessary to reduce grants proportionally or withdraw them completely to match funds available. We recognise the need to inform employers as soon as possible if the grants are less than those published. We reserve the right to increase, reduce or withdraw grant, to amend the Grants Scheme rules and to amend any conditions and procedures relating to the approval of application for the payment of grant. If CITB is not satisfied that adequate training has been or is given, then grants may be reduced or withheld.

The Grants Scheme is not intended to be an offer by CITB or to lead, or be part of, any formal legal agreement. CITB’s decision is final on matters concerning the interpretation of the Grants Scheme.

Reasons grant application may be rejected or returned

CITB reserves the right to reject any application for grants that in its opinion does not meet the criteria set out in these rules or does not meet or further the statutory or charitable functions of CITB.

Your application may be rejected or returned for any of the following reasons:

  • The criteria have not been met.
  • The training does not qualify for support.
  • Insufficient or no evidence to support your claim.
  • The individual has already received grant support for this training/qualification.
  • The claim exceeds the maximum number permitted.
  • The claim form is not received within the advertised deadline.
  • The claim form is illegible, incomplete or unclear.

Claims for short duration achievements and those made on your behalf by third parties which are normally paid out automatically may be rejected or returned if:

  • the individual doesn’t pass the course
  • there is missing or incorrect information in the claim
  • the individual has already received a grant for the same training or qualification, including if it was claimed by a different employer
  • you’ve already claimed for the maximum number of courses
  • the grant payment requirements have not been met.

4. Appeals

You can appeal if your application is rejected. Our Grants Scheme Team will consider your appeal and will aim to let you know the outcome within 28 days.

Write by letter or email only with supporting evidence to:grantsscheme.appeals@citb.co.uk

or

Grants Scheme Team
CITB
Bircham Newton
King’s Lynn
Norfolk
PE31 6RH

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